Guide to delegating REGES-Online access: login by CNP, the roles (legal representative, designated employee, external provider), the steps in the platform and the documents needed.
Translated from Romanian. This article covers Romanian labour and tax law; the Romanian version is canonical and is updated first.
REGES-Online (the online General Register of Employee Records) works on individual accounts, tied to a person’s CNP (the Romanian personal identification number), not to the company. That is why the legal representative has to delegate access to whoever actually operates the register — an in-house employee or the external accountant/accounting firm. Here is how to do it properly, step by step.
The first thing to understand: in REGES you log in as an individual, with your own account tied to your CNP. There is no “company account” that anyone can connect to. Access to a company’s register is obtained through delegation, starting from that company’s legal representative.
Delegation is a derived and revocable right: the legal representative grants another person the right to operate in the company’s register. Whoever receives the delegation acts on behalf of the company, within the limits set, and the right can be withdrawn at any time.
The typical chain of roles is:
Sub-delegation is also possible, under certain conditions, but every link in the chain must be documented.
The platform treats an employee of the company differently from an external provider. The in-house employee receives access on the basis of the employment relationship and the designation decision. The external provider (the accountant) creates a provider account and is linked to the company through a services contract. Choosing the right role during set-up matters, because it determines the rights and the responsibility.
The general flow, in the REGES interface, follows steps of this kind:
The exact names of the sections may evolve, since the platform is still under development.
Delegation rests on documents: the written decision designating the employee, the services contract with the accounting firm, and any acte adiționale (addenda to those documents). Without these documents, the delegation remains fragile in an inspection or in a dispute over who did what.
An underestimated practical risk: if all access depends on a single person (who leaves, falls ill or loses their credentials), the company is left blocked. It is prudent to have redundancy in delegation and a clear record of who holds which rights.
Workly manages employee records and prepares the data needed for REGES, making it simpler to configure roles and to see clearly who is acting on behalf of the company. The record of designation decisions and of contracts with external providers is kept in the same place as the personnel files, and compliance (REGES, SAGA, GDPR) stays coherent. That way, delegating access is no longer a single point of failure, but a documented part of the workflow.
Informational article, accurate at the date of publication. Not legal advice. The REGES-Online platform and the delegation procedures may change — always check the steps and requirements in force at the official source (the Labour Inspectorate, the REGES portal) or consult a specialist before setting up access.
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