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Workly

Employment contracts module

Employment contracts generated automatically, kept in the digital file, ready for REGES

Hire someone and Workly prepares the individual employment contract from the data you already entered — with the occupation from the COR catalog. Download it as a PDF for signing, keep it in the employee's digital file, and the data is ready for the register, without re-entering anything by hand.

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What the law requires

Employers must register individual employment contracts and their amendments in the general register of employees (REGES), within the deadlines set by law, before work begins. Workly prepares the contract data for REGES straight from the hiring flow, so you don't enter it twice; direct filing to REGES is in preparation.
REGES register (register of employees)

From hire to a contract ready for signing, without double work

  • CIM generated automatically

    The individual employment contract fills itself in from the employee data you already entered — name, role, schedule, contract type. No templates copied and re-typed by hand.

    • Filled in from existing data
    • Contract details, with no rewriting
    • Addenda generated from the employee's file

  • PDF copy for signing, archived after activation

    The contract downloads as a PDF, ready to be printed and signed by both parties. Electronic signing is not available yet: the signature stays on paper. On the first download after the contract is activated, the copy is archived in the Documents module (if the company uses it), with a 75-year retention.

    • PDF generated from the contract data
    • Signed on paper — electronic signing is not available yet
    • Archived in Documents on the first download after activation

  • COR occupation catalog

    You pick the role from the official COR occupation catalog, with the correct code, right in the contract. No separate lookups and no risk of entering the wrong code.

    • Occupations and codes from the COR catalog
    • Correct code right in the contract
    • Fast search by name

  • Digital personnel file

    Each employee has a digital file with their contract, addenda and documents, all in one place. You find any document instantly, with no binder.

    • Contract and documents in one place
    • History of changes per employee
    • Quick access, no paper files

  • REGES reporting

    Hiring data is prepared for the REGES register straight from Workly. You no longer enter the same data twice, in two places. Direct filing to REGES is in preparation — see the REGES integration page.

    • Hiring data prepared for the register
    • Same data, entered once
    • Completeness check of the employee's data

  • Encrypted personal data

    The national ID number, identity document and IBAN in the employee file are encrypted, and every decryption of the national ID number for a contract or for REGES is recorded in the audit log. Role-based access.

    • Sensitive data encrypted
    • National ID number decryptions recorded in the audit log
    • Role-based access control

Word and binder vs. Workly

Contracts the classic way (Word / paper)

  • Word templates copied and re-typed by hand for every hire
  • COR code looked up separately and entered manually, easy to get wrong
  • Contracts printed, signed with a pen, scanned and filed
  • REGES reporting done separately, with the same data entered again

Contracts with Workly

  • CIM generated automatically from the data already entered at hiring
  • Occupation and code picked straight from the COR catalog
  • A contract PDF generated from the employee's data and archived in the digital file
  • Hiring data prepared for REGES from the same flow

Frequently asked questions about employment contracts

Is the contract generated automatically or do I still write it by hand?

It's generated automatically. Workly takes the data entered at hiring — role, schedule, contract type — and fills in the individual employment contract, with the occupation from the COR catalog. You review it, download the PDF and have it signed on paper.

Can the contract be signed electronically?

Not yet. Workly generates the contract as a PDF that you print and sign on paper; after the contract is activated, the copy is archived in the Documents module (if the company uses it), with a 75-year retention.

Does Workly help me with REGES reporting?

Yes. Hiring data is prepared for the REGES register straight from the hiring flow, so you don't enter the same data twice. Direct filing to REGES is in preparation and is not active yet.

What happens to the sensitive data in contracts?

The national ID number, identity document and IBAN are encrypted, and every decryption of the national ID number for a contract or for REGES is recorded in the audit log; access is role-based (HR).

Built for companies in Romania

  • Protected data (GDPR)

    The national ID number, identity document and IBAN in the employee file are encrypted, and access is role-based.

  • Local support, in Romanian

    A support team in Romanian that understands the legislation and the reality of companies in Romania.

  • App on your phone (PWA)

    A mobile companion that installs straight from the browser — no app store.

Explore the other modules too

Ready to leave Word contracts and the binder behind?

We'll show you what a full hire looks like in Workly, from CIM to the employee file, in a short demo.

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