Time tracking module
Digital time tracking, compliant, no paper register
Record worked hours exactly as the Romanian Labour Code requires — with start and end time for every employee. Choose the clock-in method that fits your team and keep the data ready for any inspection.
What the law requires
The Romanian Labour Code requires employers to keep a daily record of the hours worked by each employee, showing the start and end of the working schedule, and to make it available to labour inspectors on request. Workly covers exactly this obligation — automatically.
A clock-in method for every kind of team
Manual grid
Fill in or correct hours in an editable weekly grid — simple for small teams or one-off adjustments.
- Quick editing per day and per employee
- Ideal for offices and small teams
- Changes are recorded in the audit log (no history screen in the app)
Punch In/Out
Employees clock in and out with one tap, in real time, from the phone app or the browser.
- Real-time clock-in
- Meal break deducted automatically from the day
- Works on mobile (PWA)
Rotating QR kiosk + NFC card
A physical station at the entrance: a QR code that changes periodically or an NFC card. Phone or card — hard to fool, no “buddy punching”.
- QR code that changes periodically
- NFC card for phone-free clock-in
- One station for the whole team
Network rules and location marking
You can restrict clock-in to the office network: an attempt from outside the allowed addresses is rejected, with a clear message for the employee. Optionally, the record also notes whether the person was inside the defined zone — as information to check later, without blocking someone with a weak GPS signal.
- Clock-in allowed only from the company network
- GPS zone recorded for review, not blocking
- On-device confirmation before clock-in (optional)
Collective clock-in
A designated operator clocks in the whole team from one place — useful for production, construction sites or large shifts.
- One operator clocks in the team
- View-Only mode: employees don't log time, only designated operators do
- Fast for large teams
Shifts, overnight and time-off in lieu
Configure shifts, night schedules, part-time, breaks and an hours bank — time tracking adapts to how your company actually works.
- Shifts and overnight schedules
- Part-time and remote work
- Overtime and time-off in lieu
It fills itself in, as far as it can
Empty days can be filled automatically from the weekly schedule, and the previous week can submit and approve itself on Sunday evening. What's left to check is only what falls outside the pattern.
- Automatic fill from the weekly schedule
- Automatic weekly submission and approval
- Each automation can be switched off separately
Signals before they become problems
Set the hours threshold above which a day gets an overtime warning, and how many consecutive months of a negative hours balance trigger a flag. You also see who is at work right now.
- Configurable overtime threshold
- Warning on a negative hours balance, over consecutive months
- Real-time attendance view
Part-time norms and contractors
Norms of 2, 4, 6 or 8 hours come with the correct break for each, as the Romanian Labour Code requires — not one single break applied to everyone. And contractors on a monthly hours target are not required to track time daily.
- The break that matches each norm
- Contractors tracked against a monthly hours target
- Enabled only if you need it
Attendance register and collective sheet, generated from time records
No more filling in the collective attendance sheet for your accountant by hand at the end of the month: it's generated straight from time tracking, and monthly reports per employee are ready to print or send.
- Collective attendance sheet as PDF
- Monthly reports exportable to PDF or XLSX
- The same data for inspections and for payroll
Multiple sites
Companies with a head office and branches assign employees and clock-in stations to each site, and reports can be filtered by location — each site's record is at hand for a local inspection.
- Employees and Kiosk stations per site
- Reports and filters by location
- Enabled on request, for companies with several sites
Time tracking by project and client
If you bill clients by the hour, the projects module shows how much time went to each client and project, with reports ready to use for invoicing.
- Time per client, project and sub-project
- Reports for invoicing
- A separate module, enabled only if you need it
Paper register vs. Workly
Classic time tracking (paper / Excel)
- Registers or Excel filled in by hand, easy to get wrong or backfill
- No exact record of start and end time as required by law
- Overtime, shifts and time-off calculated manually
- At a labour inspection, data has to be gathered from several places
- Corrections are written over the original, with no trace of who changed what and when
- The collective sheet for the accountant is filled in from scratch every month
Time tracking with Workly
- Digital record with start and end time for every employee
- Compliant with the Labour Code obligation, ready to present at an inspection
- Overtime, shifts and time-off in lieu tracked automatically
- Reports exportable to PDF or XLSX, anytime
- Every change is recorded in the audit log, with author and date (no history screen in the app)
- The collective attendance sheet is generated straight from time tracking
Frequently asked questions about time tracking
Can I use several clock-in methods in the same company?
Each company picks one main clock-in method so the data stays consistent. On top of it you can add network restrictions, and the record can also note whether the person was inside the defined zone, as information to review later.
How does the Kiosk station with QR and NFC work?
The Kiosk is a physical station at the entrance. The employee scans a QR code that changes periodically (so it can’t be photographed and reused) or taps an NFC card. A personal phone isn’t strictly required.
Does time tracking meet the Labour Code requirements?
Yes. Workly records the start and end of the working schedule for each employee and keeps the record exportable, exactly as the law requires at a Labour Inspection check.
Does time-tracking data flow automatically into payroll?
Yes. Worked days and approved annual leave flow directly into payroll, with no manual re-entry. Allowances (other than the night bonus), including overtime pay, are handled in the accounting program.
What happens if an employee forgets to clock in?
The missing time is filled in or corrected afterwards, from the grid, by whoever has the right to — usually the manager or HR — and the change is recorded in the audit log (there is no history screen in the app). If the company uses approvals, the weekly time sheet goes through the manager's approval before it reaches payroll.
Do employees need a personal phone to clock in?
Not necessarily. Besides the phone app and the browser, you can place a Kiosk station at the entrance: the employee scans a QR code that changes periodically or taps an NFC card. For large teams there is also collective time tracking, done by an operator.
Can I start with a paper register and move to digital time tracking later?
Yes. If you're not ready for digital time tracking yet, you can use our free daily attendance register template in Word format (a document in Romanian). When you move to Workly, the record is kept automatically, with the same information the law requires.
Built for companies in Romania
Protected data (GDPR)
Employees' sensitive personal data (personal ID number, ID document, IBAN) is encrypted, and access to timesheets is role-based.
Local support, in Romanian
A support team in Romanian that understands the legislation and the reality of companies in Romania.
App on your phone (PWA)
A mobile companion that installs straight from the browser — no app store.
Ready to ditch the paper register?
We’ll show you Workly on your company’s workflow, in a short demo.
Request a demo