How sick leave is reported in REGES-Online as a suspension of the employment contract: the 3 working day deadline, the data you send and the difference from Revisal.
Translated from Romanian. This article covers Romanian labour and tax law; the Romanian version is canonical and is updated first.
The move from Revisal to REGES-Online brought an obligation that many employers miss: reporting sick leave as a suspension of the contract, within a strict deadline of 3 working days. Failing to send it on time is punishable. Here is what has to be done.
In the logic of REGES, sick leave is reported as a suspension of the individual employment contract (art. 50 letter b of the Labour Code — Codul muncii). This is a change from Revisal, where sick leave records did not work the same way. Now, every registered period of temporary incapacity for work has to be reflected as a suspension in the register.
The suspension for sick leave is submitted within 3 working days from the registration of the medical certificate with the employer. It is a short and firm deadline — it is not reported “at the end of the month”, together with the payroll run, but almost as soon as the certificate reaches the company.
The report covers the elements that identify the suspension:
Matching this data with the certificate is what makes the report valid.
Temporary incapacity for work is covered, regardless of the number of days. In practice, any sick leave that suspends the provision of work has to be reported as a suspension — not only the “long” ones. This broad coverage is exactly why the obligation is easily missed for certificates of just a few days.
At the moment of the transition to REGES, the reporting obligation covered, as a rule, new or ongoing leave, without requiring the whole history to be re-entered retroactively. Every employer must nevertheless check which leave falls under the obligation, depending on the date the rules entered into force.
Failure to submit, within those 3 working days, the data on the suspension based on the medical certificate is punished with a fine of 3,000 to 5,000 lei for each case of suspension not registered in the register. The risk is not theoretical: at an inspection, the discrepancy between the certificates on file and the suspensions reported is immediately visible, and the fine is multiplied by the number of cases.
Speed matters here, and 3 days pass quickly. The Leave module in Workly automatically marks the suspension of the contract when the medical certificate is registered and prepares the data needed for REGES — certificate number, period, type — within the reporting window. Deterministic deadline alerts prevent the 3 working days from slipping, and the link between certificate, suspension and report stays consistent, with no parallel records.
Informational article, accurate at the date of publication. Not legal advice. The reporting obligations and deadlines in REGES-Online can change through new legislation — always check the framework in force at source (the Labour Inspection, Monitorul Oficial) or consult a specialist before taking a decision.
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