Leave and absences module
Leave and absences, without lost emails and spreadsheets
Employees request time off from their phone, managers approve with a tap, and the day balance updates itself. See who's away and when in one calendar, so your team is never caught short. No paper requests and no Excel file someone keeps by hand.
What the law requires
The Romanian Labour Code guarantees every employee the right to paid annual leave, and the employer is required to keep records of the leave taken by employees. Workly keeps that record for you — every request, approval and remaining day is logged automatically.
Everything about leave, in one place
Requests and approvals in a clear flow
Employees submit a request from the app, managers see it and approve or decline with a note. Nobody chases signatures on paper anymore.
- Request sent from the phone in seconds
- Approval or rejection with a notification
- Full history of every request
Multiple leave and absence types
From annual leave to sick, maternity or child-care leave — each type has its own rules, and the records stay separate and accurate.
- Annual, sick and maternity leave
- Child-care leave
- Absences and short leave tracked separately
Balance updated automatically
Remaining days recalculate themselves with every approved request. Employees always see how many days they have left, and you no longer keep the tally in a spreadsheet.
- Balance visible for each employee
- Recalculated on every approval
- No manual counting at year end
Team calendar
See at a glance who's on leave and when, across the whole team. Plan busy periods without waking up to half the department being away the same week.
- All team absences on one calendar
- Overlaps visible before you approve
- Easier planning of busy periods
Short leave and time in lieu
Not every absence is measured in days. Workly also keeps the hours bank — a few hours off and recovery hours land in the same account, correctly.
- Short leave of a few hours, not just full days
- Bank of recovery hours
- Accurate record of compensated hours
Integration with time tracking
Leave and absences connect directly to time tracking and payroll. An approved leave day shows up correctly in the timesheet, without entering it twice.
- Absences flow straight into time tracking
- No double data entry
- Payroll starts from correct data
Approvals only if you need them
In a small company, an approval step on every request is more bureaucracy than control. You can run without approvals — requests complete on submission — and turn them on as the team grows. The exception is payroll, which always requires approval.
- Run with or without an approval workflow
- Payroll is always approved explicitly
- Approved requests can be recalled or cancelled
Paper requests vs. Workly
Leave managed the classic way (paper / Excel)
- Requests sent by email or on paper, easy to lose or forget
- Day balance kept in an Excel file someone updates by hand
- You don't know who's away the same week until it's too late
- Approved leave has to be re-entered separately into the timesheet
Leave with Workly
- Requests and approvals in a digital flow, with full history
- Day balance recalculated automatically on every approved request
- Team calendar with all absences, overlaps visible ahead of time
- Approved absences reach time tracking and payroll automatically
Frequently asked questions about leave
What leave types can I manage in Workly?
You can manage annual leave, sick leave, maternity leave and child-care leave, plus absences and short leave. Each type keeps its records separate, so the balance and reports stay accurate.
How are remaining leave days calculated?
The balance updates automatically with every approved request — you don't count anything by hand. Employees can always see how many days they have left, right in the app.
Can I see who on the team is on leave during a given period?
Yes. The team calendar shows all absences in one place, and overlaps are visible before you approve a request, so your team is never caught short.
Do approved leaves reach time tracking and payroll automatically?
Yes. An approved absence connects directly to time tracking, without entering it a second time, and payroll starts from correct data.
Built for companies in Romania
Protected data (GDPR)
Leave data and medical reasons are encrypted, and the information is deleted automatically at the end of the retention period.
Local support, in Romanian
A support team in Romanian that understands leave rules and the reality of companies in Romania.
Mobile app (PWA)
Employees request leave and check their balance straight from the browser, no app store, always the latest version.
Explore the other modules too
Ready to leave paper requests behind?
We'll show you how the leave flow works in Workly, on your own team, in a short demo.
Request a demo