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Workly

Assets and equipment module

Always know who has which piece of equipment, with no lost files

Keep a clear register of your company's laptops, phones, printers and devices — who uses them, what state they are in and since when. You assign and take equipment back with a trace in the history, and Workly warns you on its own before a warranty runs out.

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Everything about your company's equipment, in one place

  • Equipment register

    All of your company's assets in a single record — laptops, phones, printers and any other device, with the details that matter for each one.

    • Laptops, phones, printers, devices
    • Details and notes on every asset
    • Fast search and filtering

  • Assignment and return

    Assign a piece of equipment to an employee and take it back when they leave the team or the company — every move stays on record.

    • Who uses each piece of equipment
    • Handover and return with a clear trace
    • Nothing gets lost when someone leaves

  • Clear states for every asset

    See at a glance what is available, what is in use, what is in for repairs, what has been lost and what has been retired.

    • Available, in use, in maintenance
    • Lost or retired
    • A real picture of your equipment fleet

  • Automatic warranty-expiry alerts

    Workly tracks warranties on its own in the background and warns the people in charge before they lapse — you have time to act instead of finding out too late.

    • Automatic background scan
    • Warning ahead of expiry
    • The right people are notified in time

  • A history for every asset

    Each piece of equipment has its own story: who it was assigned to, when it went into maintenance, which states it passed through — all in one history thread.

    • A complete timeline of moves
    • Who used it and when
    • Traceability for internal audits

  • Maintenance tracking

    Mark when a piece of equipment goes in for repairs and when it comes back into use, so you always know what is really available and what is not.

    • Mark the move into maintenance
    • Track the return to use
    • Real availability, not on paper

Excel file vs. Workly

The classic way (Excel / paper)

  • An Excel file that someone updates when they happen to remember
  • You are never sure who still has a device after they have left the company
  • Warranties lapse without anyone noticing
  • When something breaks, you don't have the equipment's history at hand

Assets with Workly

  • A register that stays up to date, with assignment and return recorded automatically
  • You instantly see who uses each asset and what state it is in
  • You are warned before a warranty expires, automatically
  • Every piece of equipment has a full history that is easy to look up

Frequently asked questions about assets

What kinds of equipment can I keep in Workly?

Any company asset — laptops, phones, printers and other devices. Each one has its own details, state and history, in a single record.

How do warranty alerts work?

Workly scans warranties automatically in the background and warns the people in charge before a warranty expires. You don't have to check manually — you find out in time, while you can still act.

What happens to equipment when an employee leaves?

You mark the equipment as returned, and the asset becomes available for assignment again. The handover and return stay in the equipment's history, so nothing slips through the cracks.

Can I see what an item has been through over time?

Yes. Every asset has a complete history — who it was assigned to, when it went into maintenance and which states it passed through — useful for internal audits and replacement decisions.

Built for companies in Romania

  • Protected data (GDPR)

    Data about employees and the equipment assigned to them is encrypted and deleted automatically at the end of the retention period.

  • Local support, in Romanian

    A support team in Romanian that understands the reality and needs of companies in Romania.

  • Phone app (PWA)

    A mobile companion that installs straight from the browser — no app store, always the latest version.

Explore the other modules too

Ready to always know who has which piece of equipment?

We'll show you Workly on your company's own equipment fleet, in a short demo.

Request a demo